Remote Team Toolkit Checklist

Essential tools checklist for distributed teams

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People & Culture Ops Remote Team Tools 🟢 Easy
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Communication Tools
Create channels: #general, #engineering, #random, #announcements
Set default meeting duration, enable recording, configure waiting room
Great for demos, code walkthroughs, and status updates
When to use chat vs email vs call, expected response times, meeting-free blocks
Project Management
Jira, Linear, Asana, Notion, Trello, ClickUp — pick one and commit
E.g., Backlog → To Do → In Progress → Review → Done
1-2 week sprints with planning, standup, review, retro
Toggl, Harvest, Clockify — especially for contractors
Documentation & Knowledge Base
Notion, Confluence, GitBook, or simple Google Docs structure
First day checklist, tool access, team intro, role expectations
File Storage & Collaboration
Shared folder structure with clear naming conventions
Google Docs, Notion, Figma for design, Miro for whiteboarding
Security & Access
Shared vaults for team credentials, enforce unique passwords
Company devices vs BYOD, encryption requirements, remote wipe capability
What accounts to create on hire and revoke on departure
Team Culture & Wellbeing
Weekly or bi-weekly 1:1s with direct reports
Virtual coffee chats, game sessions, show & tell
Core overlap hours, flexible scheduling policy
Public kudos channel, peer recognition, quarterly reviews
Flexible PTO, wellness stipend, EAP access
HR & Compliance
Nexus issues, state/country tax obligations, permanent establishment risk
Desk, chair, monitor, internet reimbursement
Deel, Remote.com, Papaya Global for international contractors/employees
Related Tools
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