Payment Terms Template

Standard payment terms templates for invoices

Company Name

Business Type

Currency

Payment Due

Late Payment Fee

Early Payment Discount

Bank Transfer / ACH

Credit/Debit Card

PayPal

Stripe

International Wire

Cryptocurrency

Deposit / Upfront Payment

Milestone-Based Payments

Retainer Agreement

Auto-Renewal (Subscriptions)

Refund Policy

Service Suspension Clause

Dispute Resolution

Currency Fluctuation Clause

Payment Terms

—

Late Fee

—

Early Discount

—

Methods

—

This is a template. Consult a legal professional for your specific jurisdiction.

Industry	Standard Terms	Late Fee	Deposit	Notes
SaaS	Due on receipt / Net 30	1.5%/mo	Annual prepay (10-20% off)	Auto-renewal common
Agency	Net 30 / Net 45	1.5-2%/mo	25-50% upfront	Milestone payments typical
E-Commerce	Due on receipt	N/A	Full payment	Refund policy critical
Freelance	Net 15 / Net 30	1-2%/mo	50% upfront	Kill fee if cancelled
Marketplace	Net 7 / Net 14	Platform holds	N/A	Escrow common
Enterprise	Net 45 / Net 60	1.5%/mo	PO-based	Annual contracts

Use clear deadlines — "Net 30 from invoice date" is better than "payment due in a timely manner"

Offer early payment discounts — 2/10 Net 30 incentivizes faster payment and improves cash flow

Automate reminders — Send payment reminders at 7 days before, due date, and 3/7/14 days overdue

Document everything — All payment terms should be agreed upon in writing before work begins

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