Document Naming Convention Guide

File naming standard guide

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Establish consistent file naming conventions for your startup. Avoid "final_v2_REAL_final.docx" chaos.

File Name Generator
Naming Convention Rules
Use lowercase with separators
Use hyphens or underscores consistently. Never spaces.
Lead with date for chronological files
ISO 8601 format (YYYY-MM-DD) ensures correct sorting.
Include version numbers
Use v1, v2, v1.1 — never "final", "final2", "REAL_final".
Keep names under 50 characters
Long names break in emails, links, and file managers.
Avoid special characters
No spaces, #, @, &, !, (, ), accented characters. These break URLs and scripts.
Good vs Bad Examples
Bad
Final Pitch Deck (2).pptx
Q3 Report - Copy - John's edits.xlsx
contract_FINAL_v2_SIGNED!!!.pdf
New Document (3).docx
Screen Shot 2025-01-15 at 3.42.17 PM.png
Good
STA_PRE_pitch-deck_v3.pptx
STA_FIN_RPT_q3-revenue_2025-09.xlsx
STA_LEG_CON_seed-round_v2_signed.pdf
STA_PRD_SPEC_user-auth_v1.docx
STA_MKT_hero-banner_1200x630.png
Recommended Folder Structure
📁 startup/ ├── 📁 01_Legal/ │ ├── 📁 Contracts/ │ ├── 📁 Compliance/ │ └── 📁 IP/ ├── 📁 02_Finance/ │ ├── 📁 Invoices/ │ ├── 📁 Reports/ │ └── 📁 Tax/ ├── 📁 03_Product/ │ ├── 📁 Specs/ │ ├── 📁 Designs/ │ └── 📁 Research/ ├── 📁 04_Engineering/ │ ├── 📁 Architecture/ │ └── 📁 Documentation/ ├── 📁 05_Marketing/ │ ├── 📁 Campaigns/ │ ├── 📁 Assets/ │ └── 📁 Content/ ├── 📁 06_HR/ │ ├── 📁 Policies/ │ ├── 📁 Hiring/ │ └── 📁 Onboarding/ ├── 📁 07_Sales/ │ ├── 📁 Proposals/ │ └── 📁 Decks/ └── 📁 08_Admin/ ├── 📁 Meeting-Notes/ └── 📁 Templates/
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